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PDF How YOU can Manage Your Staff More Effectively

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This will go a long way in ensuring that everyone is invested in what you are trying to do and pulling in the same direction. As mentioned above, your management team will be responsible for enacting your strategy and is your voice when projects are underway. It is crucially important that you build those strong relationships but also that you are empowering this team to excel and have confidence in themselves. You should be encouraging them to be decision-makers in their own right and to take ownership of projects.

They are likely to be closer to the day-to-day operations of your set up and should be well placed to do so. However, this also helps them to boost their standing as managers in their own right. A motivated, respected and empowered management team can be your greatest asset as the leader of a large team.

1. Embrace the Mission

Communication is perhaps the most important thing to get right in any business. As a manager, and in particular one in charge of a large team, it is absolutely vital that you establish clear communication channels within your teams. The key question to ask yourself is, how you can most effectively communicate with your team, and how your team can most effectively communicate with each other? This will depend on the type of work you do and how the team is made up.

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It may be that a communication tool such as Yammer or Skype is the best approach. Alternatively, it may be that regular face-to-face meetings are the right way to go. You need to work out what works best and implement your solution. Now that you are managing a larger team, your time and resources are likely to be stretched fairly thin. You are responsible for a large group of people and projects, each with their own set of priorities - it can be hard to juggle. Be willing to delegate tasks to members of your team that are capable, and have the time and space, to absorb them.

On the one hand, this will afford you more time to focus on other priorities but it will also give those employees the opportunity to take on high-level tasks and to improve their skill sets. A vital part of management is empowering your direct reports and helping them to progress themselves. Delegating the right tasks to the right people can help with this. Any manager should be open to feedback, both from those at the top and those who report in. It is a vital part of professional improvement and this does not stop when you reach these upper management positions.

While you are unlikely to be offering an open forum for everyone under your remit to be putting forward their criticisms, it is important to be open to feedback. We all procrastinate to some extent. The result is that high-priority tasks are postponed or, worse, never completed, making the procrastinators feel guilty.

There are generally three reasons for procrastination:. The same avoidance happens with uninteresting tasks. Here are some cures for this form of procrastination:.

10 Ways to Get Your Boss to Trust You Completely

We all are naturally tempted to avoid a task that may lead to failure. In most cases the best way to handle fear is to confront it directly. If you fear that you lack the training or resources to successfully complete an assignment, then get the help you need. If your fear stems from a lack of self-confidence, defuse that fear through planning all the things required to successfully complete the job. The lack of clarity in some jobs encourages procrastination.

Two remedies for this type of situation are:. Some people make the mistake of overloading their schedules. For example, volunteering to help a colleague develop a proposal. Similarly, in their eagerness to support, some mangers make themselves victims of reverse delegation and allow subordinates to delegate problems to them. This problem of overreaching can negatively impact all areas of your life.

What You Need to Know about Time Management in 12222

You can avoid this by following these suggestions:. Travel is often a necessary component of business. Because travel consumes so much time, make the most of it. Here are a few tips:. This behavior creates discontinuity in work and thought processes, making us less efficient. E-mail may be the most valuable communication tool, but is becoming a major time robber. One way to break the Pavlovian response is to simply turn off the e-mail notification , or check for messages, say, every 90 minutes.

In addition, try these tips:.

There are several ways to avoid distractions. Try using a solution or a time-management chart. Make different columns on a sheet and list out all the time robbers, identify their causes, and write your solutions for handling each. Then in another column, write how your solution worked under the following categories: Not Effective, Effective, and Very Effective. Simply going through this time-management exercise will make you more aware of things that steal your time. Many bosses unknowingly create time-wasting impediments for their subordinates. This happens when there are no clear goals, ambiguous directions, and subordinates are involved in unnecessary meetings.

Following are some time management tips for such cases. If your boss does not articulate the details of a goal, then you should take the initiative. Be sure that you will be rewarded—and not penalized—for this work. Once the two of you are in agreement, get the goals in writing and meet your boss at regular intervals to discuss your progress. Senior managers sometimes articulate a goal without spelling out the details; this is to avoid micro-management.

Employees are told what the result should look like and are given responsibility for producing it, thus giving them opportunities to create their own solutions.

The managers can instead concentrate on providing the resources, training, and motivation that people need to produce the desired results. Every few years he would articulate a demanding and clear goal and leave it to the employees to find ways of achieving it. One year, for example, he called for a 90 percent reduction in the number of HP product failures within two years. The employees successfully accomplished the goal without any micro-management. If your boss has a habit of not giving directions, here is a suggestion: When you get your orders, draft a preliminary plan for approaching the task.

Then share your plan with your boss and take his suggestions. If you do this often, your boss will realize that he can save time by simply giving specific instructions.

6 People Management Tips That Will Make You a Better Manager

This often took the entire morning. Perhaps the worst type of wasteful meeting is the one where the boss has already determined the desired outcome but forces his direct reports to go through the motions of reaching consensus. Consequently, most initiatives must wait to proceed. Here are a few ways to open the bottleneck:. The important thing here is to communicate the problem.

The boss may deal with the problem once he or she is aware of it. If the problem is not addressed, consider a job change. Try and see how you might be a source of wasted time.

Some managers insist on getting lots of information and detailed analysis from their subordinates, while others require a minimum of data. By understanding how your boss processes information, handles meetings, and makes decisions, you can help save lots of time for both of you. There are several things you can do to help yourself and your team manage time better. Here are some tips. Effective delegation can reduce your workload and stress level by removing tasks from your to-do list that others are qualified to handle, giving you more time to focus on tasks that require your unique skills and authority.

As you prepare to delegate, first determine which tasks can be delegated. Then consider the skills and capabilities required to complete the assignment successfully. Finally, match the assignment with the most appropriate staff member.

How to Achieve Effective Team Management

After the right person has been selected, in a face-to-face meeting, preferably, communicate the guidelines and your expectations clearly and deliver sufficient authority to do the job. Once the task has been delegated, maintain an adequate level of control by regularly monitoring progress.

When the assignment is complete, use it as opportunities for learning, for both you and your subordinate. Delegating is probably the most effective of all time management tools available to everyone. Done well, it can clear your calendar of jobs that others can and should be handling. Videoconferencing and Web conferencing technologies have vastly improved our ability to conduct business without travel. Navy—are using these tools for online training.

However, technology is not perfectly equivalent to in-person, face-to-face communication. It is not a complete substitute for physical travel and should be used judiciously. They offer three principles that can help managers break through this:. The following sections point to several things that managers do for their employees to achieve a satisfactory balance between the two sides of their lives.